Web steering group meeting notes 090714
Web Steering Group Meeting 09/07/14
9th July 2014
Present:
Ed, Sam, Jo, Ben, Rob, Mike, Annesley
Next Meeting:
Tuesday 5th August, 10:30 – 12:00
Online
NB: Ed has noted that we have set up the web steering meets for the first Tuesday of every month and this is the best time for the comms group meetings, so Ed is going to propose that we discuss this with a view to making that first tuesday the comms group meeting, and move this web steering group.
Actions
Ed ask Sarah about her role in this process: done
Ed to create the groups management diagram he has done at the meeting and write up and add more details (comms channels, people etc.) and distribute.
Ed include ‘Lessons learnt from previous web projects’ to the agenda for the first production group meeting.
Ed, Mike, Sam, Annesley to tidy up TNv3 strategic Statements
Ed and Annesley to produce timeline.
Ed share All documents to be shared to the Steering group for comments before next meeting.
Ed set up production group meetings (first agenda W.I.P. here)
Agreements
- Set up a production team with Ben, Mike, Ed, Sam (Annesley online)
- Need to consider how will the staff team be consulted on the website development in terms of peoples immediate work and also their long term strategies?
- Staff team will interact with the production team.
- Ask Sarah if she’d like to join Web Steering Group
Agenda
- Check in
- Past meeting and actions
- The structure of web service (15min)
- Steering group
- Production group
- The web strategy – what is the purpose of TNv3 (60 min)
- Review of meeting (5min)
- Check out (5min)
Past meeting and actions
Ed did not set up a separate sub group to look at TNv3 Strategy. This was as he felt that the strategy is owned by the steering group, so it’s better to focus on it as this group.
The management structure of web service (25min)
- Steering group
- Production group
- Decision making and responsibilities
Proposal to set up a production team separate from Steering group.
Production group will meet regularly throughout August.
Group discussed management structure and Ed diagrammed it
Production team: Is there to focus on the technical aspects of the job in terms of what is to actually be built. Ed proposes himself, Mike, Ben and potentially Sam. This group can work at a fast pace and then feed back to Steering group.
Steering group role: See TN web Project doc
AGREED to set up a production team with Ben, Mike, Ed, Sam (Annesley online)
AGREED: Need to consider how will the staff team be consulted on the website development in terms of peoples immediate work and also their long term strategies?
Staff team will interact with the production team.
ACTION: Ed ask Sarah about her role and the Boards role in this process.
ACTION: Ed to mindmap the diagram he has done at the meeting and write up and add more details (comms channels, people etc.) and distribute.
ACTION: Add ‘Lessons learnt from previous web projects’ to the agenda for the first production group meeting.
The web strategy – what is the purpose of TNv3 (60 min)
Steering group owns strategic statements, timelines and structure.
Group worked on the TNv3 web strategy together:
https://docs.google.com/document/d/1qbdof6IVfMfCnDHrCHEDIuFMCQeZmOWcFcJNAEfhMb4/edit#heading=h.qn95yrdg70qq
ACTION: Ed, Mike, Sam, Annesley to tidy up TNv3 strategic Statements.
ACTION: Ed and Annesley to produce timeline.
ACTION: All documents to be shared to the Steering group for comments before next meeting.
Feedback on meeting:
- covered loads of ground made progress feel happier
- flowchart was really useful
- good to be part of a group and something normally do
- first half quite sleepy second half felt really good
- did loads of stuff
- should be an ongoing thing
